Health & Safety Policy


1. SAFETY, HEALTH AND ENVIRONMENT MANAGEMENT
POLICY
The safety and health of the employees working on the project is a major consideration in the operations of the company. It is our intent to put “safety first” by planning job phases and activities all in advance so that conflicts between safety and production do not arise during the production phase of work. The following policy will prevail on this project.

PROCEDURE
1.1 Working Environment
People are our most valuable resource and as such, they must and will be protected. Therefore, our first principle in safety and health is “All Injuries and Occupational Illnesses can be Prevented.” Every reasonable effort will be made in the elimination or control of all accidents, fire, health and occupational hazards associated with the company’s activities and to maintain the health of employees by preventing injury and exposure to illness. Company will provide employees all reasonable safeguards, safe working equipment, necessary personal protection appliances, first aid and medical services.
1.2 Management
Management is responsible to implement and ensure that this ‘safety, health and environment’ policy is carried out to all levels and areas of the company’s operations in the form of line organization function.

1.3 Supervisory
Supervisory personnel at all levels are held accountable for the safety of employees working under their supervision and are required conducting operations in safe manner at all times.

1.4 Employees
Employees are expected to follow safe procedures and take an active part in the task of protecting themselves, their fellow workers and visiting officials. Available safety equipment is to be properly used and maintained. Rules of safe conduct shall be observed.

1.5 Safety Performance
Safety performance will be an important part of the evaluation of a supervisor’s over-all performance and will be a major consideration in the promotion and advancement of personnel within the company.

1.6 Education and Training
The education of workers in safe working procedures and in the administration of safety activities is of prime importance in the success of the safety program. An educated worker is a safe worker. Supervisors are required to participate in regular training of their respective workers and to provide leadership and direction in this area.

2. HAZARD MONITORING AND CONTROL PLAN

POLICY
It is one of the processes of hazard control to locate new hazards and assess the effectiveness of existing controls.

INTRODUCTION
Safety Inspection can be defined as a part of monitoring function which will be conducted by the Safety Officer/Supervisory Personnel.

PROCEDURE

Responsibility
It is the responsibility of the Project Manager to ensure that this safety management system is implemented in this project and Safety Officer will assist him in implementing this procedure. Safety suggestions for continuous improvement.
It is an obligation for every employee and the field supervisors to inspect their areas prior to job commencement and to identify the existing/potential hazards.

Daily Safety Inspection
On daily basis, the site safety officer nominates Safety Coordinator to formally inspect all the working areas to identify the safety problems and will bring them to the knowledge to the concerned supervisory personnel for taking immediate corrective measures. He will prepare the daily safety inspection report and send the copy to the Project Manager. Any unattended safety problems, repeated safety violations and areas to be strengthened will all be monitored through this report.

Weekly and Monthly Safety Inspection
All fire extinguishers, fire alarms and other emergency equipments will be checked through this inspection. A committee consisting of all section heads, contractor’s representatives, and safety officers will carry out the safety walk once a week in all the areas of work to record their observations. Project Manager will lead the team and safety officer will assist him in identifying safety hazards on the spot. The day and time will be fixed at the discretion of the Project Management. The safety problems identified and action required to be taken will be discussed and taken in the minutes of the meeting.

Safety Non-Conformance Reports
This reporting system is mainly to control hazards in sub-contractor’s working area. Every sub-contractor working for THE COMPANY is expected to follow our safety systems. Pre-construction meeting will be conducted with all the sub-contractors prior to job commencement and the copy of this procedure should be issued to them. Sub-contractor will confirm in writing that they will follow our safety plan and our systems and procedures. During regular inspection, if any deviation from the procedures observed by the Safety Department, Safety Non-Conformance report will be raised and it will be monitored through this report for taking immediate corrective measures. Copy of all open NCRs will be sent to the Project Manager/ Commercial Department. In case of no action from contractors, THE COMPANY will take appropriate measures at Contractors’ risk on cost and back charge them.

How the System Works
During job execution, when any deviation from safety plan/approved safety method statement is observed at site by which there are responsibilities for any untoward incident to occur, a Safety Non-Conformance Report must be raised. The report will be kept open until such time the corrective measures are taken against the issue. Any life threatening issue must be immediately resolved at site. The report must be raised and closed for our record purposes.

Who Can Raise SNCR (Safety Non-Conformance Report)
From section heads to contractors under their control with a copy marked to the Project Manager and to the Safety Department. From the Safety Manager to section heads and to the contractors, through section heads controlling them with a copy marked to Project Manager. Safety Department will track all opened/closed SNCRs and during weekly safety meeting report, this will be reviewed.


3. FIRE PREVENTION AND PROTECTION

1. Purpose
To provide guidelines that address fire prevention and fire protection with emergency preparations in case of fire.
2. Scope
This procedure is applicable for all project sites, facilities and office areas, camps, etc.

3. Responsibilities
1. Construction Superintendent/Security Personnel
Understand the company’s fire safety policy and the responsibilities allocated to each grade of supervision to effectively carry out this procedure. The management team will lead by example, modeling the behavior expected from all employees performing work. Ensure that company’s program is communicated down the level for effective implementation.

2. Safety Officer
He is responsible for administering the fire safety program. He will assist managing implementing the procedures as per contractual requirements and governmental obligations with respect to fire safety and emergency preparation in all our facilities. He will be vigilant on ways and means to improve existing work to methods promoting
safety.
3. Safety Department
a. regularly inspects the site to ensure that only safe and clean areas of work are maintained and all fire safety requirements are fulfilled.
b. keeps up-to-date with recommended codes of practice and safety literature and will assist with training employees at all levels
c. shall report unsafe acts, work conditions and advise line management in correcting the same d. shall determine the cause of any small fire accidents and potential risk to fire
e. shall recommend means of preventing recurrence
f. shall conduct the emergency fire drill on periodical basis

4. Requirements
4.1. House keeping is a fundamental and necessary activity and all the supervising personnel make sure that every employee working under their control understand this policy and to perform it as their habit.
4.2. It shall be ensured that a Clean desk policy is being adhered and checked of the offices at the close of business.
4.3. Appropriate trash containers shall be placed strategically on one or two locations and used for disposal of waste materials and other generated debris.
4.4. Materials shall be stored in a manner so as not to obstruct access to fire protection equipments like fire extinguishers and fire alarm panels.
4.5. Aisles and walkways that serve as a means of exit shall not be blocked at any moment. A minimum clearance of 915mm should be maintained.
4.6. Smoking is restricted only in designated areas where they are equipped with ashtrays and other appropriate disposal receptacles.
4.7. Appropriate number of office/security staff should be assigned with the responsibility to act as fire wardens with the duties of marshalling and controlling the evacuation of premises.
4.8. Any office staff (in particular new starts) should be briefed and kept updated on fire and emergency response procedures and assembly points.
4.9. Provision shall be made for adequate metal filing, cabinets for documents, stationeries and other potentially flammable items.

4.10. In liaise with the electrical maintenance department smoke detectors, fire alarms should be checked and maintained.
4.11. Kitchen areas are a particular location for fire hazards and shall be monitored to ensure that electrical fittings are being turned off after use and do not present a fire hazard.
4.12. Training in the use of fire extinguishers shall be given and signs displayed highlighting the emergency procedures.
4.13. Fire Extinguishers - portable dry chemical powder type fire extinguishers of 10kg capacity shall be provided near the exit points and the kitchen areas covering at least 15 meters of uninterrupted travel.
4.14. Site Security Against Arson - 24 hour security should be ensured and fire checks should be undertaken throughout the night during holiday periods and at weekends.
4.15. Emergency Evacuation Procedure
a. Fire alarm bell with manual call point shall be provided at appropriate location each office to facilitate the people to raise the alarm in the displayed in prominent locations and made available to all employees.
b. During office hours, either the office secretary or the office boy or security who are all the time available in the office will act as a watch guard and attend to the problems on hearing the fire alarm. They will be trained in fire fighting for an immediate action to be taken in case of emergency. During night hours, the security guards will be attending the problems and they also will be trained on the use of fire fighting equipments and the procedures to be followed during emergency.

Reporting Procedure
As per the given guidelines, reporting procedures. ‘Fire’ is an incident which should be reported through the concerned format:
5.1. For category ‘A’ incident (if the property damage due to fire is more than 200SR but less than 300 SR)
5.1.1. Immediately after the incident
a. inform to Project Manager by phone
b. inform to Section In-Charge/Manager by phone
c. inform to Safety Department
d. Inform to Administration Department

5.1.2. Within 24 hours of the incident occurrence
a. fill the form and submit the report to all concerned

5.1.3. For category ‘B’ incident (if the property damage due to fire is more than 3000 SR)
a. In addition to the procedure followed in category ‘A’ incident, report the incident to Head Office Personnel/ Administration/ Safety Department.
b. Detailed investigation must be carried out on the occurrence and the result sheet of guidelines to be submitted.

HEALTH, WELFARE AND MEDICAL PROGRAM
It is the responsibility of Project Manager/Project Administrator to ensure that the following facilities are provided at site during mobilization.
1. First Aid and Medical Facilities
- THE COMPANY provides a doctor (full-time/part-time) as per site requirements and the number of employees working in the project.
- ‘First Aid Facilities’ with full time first aid attendant trained in first aid for initial treatment in the event of an accident.
- The telephone number of the nearest hospital and emergency key contact numbers will be displayed in the clinic should the patient need to be transferred for treatment. An ambulance is to be provided on the site for transporting injured or sick employees to hospital.
- All accidents no matter how slight will be reported and be recorded by the immediate supervisor. Accident reports will be required for injuries requiring hospital treatment and/or time off work.
- Every injury case which requires hospital treatment will be brought to the knowledge of site Safety Officer/Project Manager immediately for further investigation.

2. Sanitary Facilities, Personal Hygiene, Eating Accommodations (lunch rooms, etc)
2.1. Adequate sanitary facilities shall be provided according to regulatory standards.
2.2. During safety induction program for all employees, their responsibility to make best use of provided facilities shall be made aware.
2.3. Adequate washing facilities shall be provided for personnel who are using or handling materials, chemicals or other substances that could create a health hazard due to ingestion or dermal exposure.
2.4. A separate crew shall be setup and maintained to keep the facilities in a Clean and orderly manner. The disposal of used water (water from bathrooms, kitchens, showers, hand washing facilities, etc) and other waste material shall meet environmental standards.
2.5. It shall be ensured that ‘filter elements’ fixed in water coolers are properly cleaned and changed periodically (cleaning is once a week and replacement is based on checking the condition of the filter).
2.6. It hall be ensured that adequate cool drinking water is available at each work place during severe weather conditions line hot summer.
2.7. Adequate medical facilities shall be made available in case of medical emergencies due to hear stress.
2.8. Canteens with eating facilities shall be made available to all employees and it shall be ensured that they are maintained in neat and orderly manner.
2.9. Appropriate containers shall be provided near canteens for the disposal of lunch scraps, associated food containers and wrappers and it shall be ensured that these containers are emptied from time to time.

3. Waste Management
- Suitable arrangements shall be in place to ensure the consignment and disposal of waste materials. These shall include:
Adequate drainage and sewerage facilities can be connected to main sewerage line via Closed drains. Timber and scrap materials with a commercial value shall be separated and stored in segregated areas prior to removal. Oil and other lubricants shall be collected in drums and disposed off in accordance with the local rules and regulations. Batteries shall be drained and flushed before disposal and the residual acid diluted and neutralized before being discharged into the sewerage plant.
It is to be ensured that the waste material removed from site is reaching the landfill area or incineration facility and is not being fly tipped or causing environmental damage.
The medical facilities shall be supplied with sharp containers for syringe, suturing kits and needles and also clearly identified bagging for infections or contaminated dressings. These will be removed from site and be incinerated.
4General Safety Rules & Regulations and Code of Discipline for All Site Personnel
Purpose
The main purpose of this procedure is to outline General Safety Rules and Regulations for site personnel and also to establish a framework for codes of conduct and discipline to allow all site personnel and activities to be conducted in safe environment.
Scope
These procedures are applicable to all personnel in THE COMPANY projects and to these rules and regulations shall be a contractual obligation.
Responsibilities
It shall be the responsibility of all supervisory personnel and subcontractors to communicate and enforce the procedures to their respective work forces and the Site Safety Officer shall monitor the safety aspects of the procedure on a day to day basis. ‘Safety Violation Slip’ will be issued against violation of these rules and regulations and advise management for taking corrective measures to prevent such in disciplinary acts.
Procedures
1. Possession or use of alcohol, non prescription drugs or other controlled substances can be grounds for immediate dismissal.
2. Gambling, fishing, horseplay, manhandling each other in areas under company control will be a reason for dismissal.
3. Hard hats and safety shoes are to be worn at all times while working/moving in construction premises
4. The wearing of short pants and the removal of upper shirts or trousers is prohibited.
5. Always wear hard hat except when actually inside offices and rest facilities. Hard hat protects against falling, flying and projected objects. It also protects eyes and nose from projected and falling objects.
6. Use safety belt/harness properly when working at heights more than 1.8 meters (6 feet) from the floor level. Keep the belt in your body so that it is reaching available to you to hook your lanyard nearby any permanent structure while working at height.
7. Always hook your safety belt above your level. Make sure that the life line of your belt is not defective or damaged before use. Anchorage point should be capable of withstanding our impact load.
8.Wear appropriate coveralls with your company logo on it. It will be helpful to identify you quickly during emergency.
9. Wear eye protection where working conditions present hazards to the eyes such as grinding, chipping, burning, cutting, welding and any other overhead works.
10.Use ear mufflers or ear plugs while doing chipping with power tools, using jack hammers and in the areas where surrounding noise level is above 85Db.
11.Use other personnel protective equipments such as hand gloves, aprons, respirations/dust masks, etc when required.
12.Smoking is strictly prohibited in the entire site premises except in the designated smoking areas made at different locations.
13.Keep your working areas neat and tidy.
14.Do not urinate or defecate except in designated areas.
15. Eat and take rest only in the designated areas and it is strictly prohibited in the working areas. It is very risky to take rest under scaffold and construction machineries.
16. Dispose all your food wastages in the rubbish containers which are placed at various locations. Do not throw them or have them in any other areas.
17.Do not operate any machine, crane, truck or any other equipments without a proper license and authorization.
18.Do not operate any vehicle at speeds exceeding the designated limit.
19.Do not ride on loads, hooks and the construction equipments/machineries where there is no proper seating arrangement.
20.Always walk on the side of the road facing the traffic.
21.Obey all signs that warn hazards. They have been placed there for your protection.
22.Keep out of restricted areas that are identified by signs, ropes, barricades or other markers.
23.If you are in doubt about the safe or proper way to do a job, contact your supervisor for instructions.
24.Know the tools that you are using - use the right tool for the right job.
25.Never touch loose or broken wires until you have made certain that they are hot or ‘live.’
26.Do not use naked electrical wires. Always use proper plugs.
27.Never start any machines, operate valves or switches, etc. without first personally making sure that no one can be injured by the operation.
28.Never use open fires on the job. Use approved heating devices only which must be properly vented.
29.Know the location of fire extinguishers. Be familiar with their proper use. Never use a water or water type extinguisher (i.e. foam type) on an electric fire. Never play with a fire extinguisher. They are kept for your safety during emergency.
30.Do not stand under the lifting/suspended load. Keep clear off from any such loads. Use tag line for proper control.
31.Do not throw or drop your tools or materials from height.
32.Do not work directly under other personnel who are working above you.
33. Do not remove any safety barriers, opening covers and any other safety devices without prior permissions. All trenches, open holes, shafts and other openings must be properly fenced, barricaded or covered. Please report to your immediate supervisor if you find any unsafe situation on the site.
34. Working inside a confined space should be under authorization/permission from Safety Department. Do not make any unauthorized entry.
35.Do not cut empty drums for storage of water, rubbish or store any materials without any prior permission. It may explode if proper precautionary measures like purging are not properly done.
36. Do not keep or allow any loose materials on the structure near the unprotected edges of the building outside the safety barriers and over planks or scaffolds without making any fall protection arrangement.
37.When working near power lines, be sure to allow proper clearance for men and equipment.
38.Advise fellow workers if any imminent safety hazard is discovered.
39. Report to the supervisor if you are not well having height phobia to work at height or for correction if any unsafe condition or if any unsafe act of other workshop which lead to safety hazard for you is observed.
40. Know the area where first aid box and clinic are located. Keep the key contact numbers always in your pocket which may help you during emergency.
41. Regardless of severity, report to the supervisor immediately when any injury is sustained, material or equipment damaged and “near miss” incidents.
42. Do not indulge in practical jokes, horse play, quarreling and man handling other at site. Report to your supervisor in case somebody quarrels or fights with you.
43. Before commencing any work at higher elevations, you must make sure the safety of other people working/moving below you. If there are chances of materials falling from your working level, the area underneath should be barricaded with proper warning signage boars. Please make sure that one of your fellow workers is posted to keep the area clear.
44.Do not make any shortcut. Always use proper accesses and stairways.
45.On hearing emergency evacuation alarm,
a. Do not panic
b. Stop your work
c. Remove all your power tools and keep everything safe
d. Use designated escape routes (stairs) to your nearest assembly points and report there for head count.
e. Stay calm until supervisor gives you further instructions. 46.Don’t plays with the fire alarm manual call point which is kept at every level. They are for your safety to create alertness during fire or any other emergency.


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